What's Included | API Study Abroad
What’s Included

Pre-Departure Services


API staff members guide students through the administrative processes of the pre-departure phase of study abroad, including applying to the host institution abroad and preparing for arrival on-site. Students and parents may contact API staff as often as they desire with questions about academics, on-site logistics, special needs, visa procedures, etc. API staff members, in turn, are frequently in touch with students regarding program updates, essential travel tips and recommendations for having a successful experience abroad.


All applicants have access to the @api online student account. This online system allows students to check the status of their application, download and complete post-acceptance forms, and verify that payments have been credited to their account.


All API students receive orientation information to help them prepare for their study abroad session. API students have access to a unique online service, the API Toolbox, which includes orientation materials, diagnostic exams, and language reviews. The Toolbox includes information on logistical details, cultural differences, what students can expect at their host university, health and safety concerns, travel tips, and more. Additionally, in certain locations API offers pre-departure orientation sessions for students and parents on the home campus.


All API students receive information about cell phone usage while abroad. API program fees include a variety of options, such as international SIM cards with discounted calling packages, or international phones with limited pre-paid minutes.


API can connect prospective program participants with recently returned API alumni through the API Alumni Network. These alumni can share their experience, answer questions, and connect with students pre-departure. API Alumni have the opportunity to participate in a number of alumni programming opportunities, including the API Global Leadership Academy.


API has created award-winning social networks for students to connect with each other and learn about API program offerings, including a Facebook page with student groups, a Twitter profile, a YouTube channel, a Flickr photostream, a Tumblr Blog, a Google+ page, an Instagram profile, a Pinterest page, a Snapchat account (snAPIabroad) and the API Blog. These networks provide students with the opportunity to communicate informally with past students, outbound students and API staff members, as well as to be notified of upcoming events and program developments.


API awards approximately $450,000 in scholarships annually, in amounts ranging from $250-$1,000 per student.

On-Site Services


Semester, summer, and academic year students are met at the airport by API staff on the program start date. Students receive detailed flight instructions upon their acceptance into the API program and should wait to purchase a flight until receiving more information post-acceptance.


API has highly qualified, trained and experienced English-speaking Resident Directors available to students throughout their session abroad. Most Resident Directors are locals from the host country in which students are studying and all are ready to provide practical information, language tutoring and insight into the host culture. API Resident Directors greet students at the airport, introduce them to the ways of life in their host country, help students to register at the host university, assist students with immigration procedures, and support them throughout their stay. They are available in case of any personal emergency and are ready to implement the API emergency response plans if needed. Students (and parents) can sleep comfortably knowing that API Resident Directors are available to assist them.


The on-site orientation takes place during the first week of a student’s stay. API orientations include tours of the orientation city as well as practical information about life in the host city, including transportation, safety and local culture. The orientation is designed to minimize adjustment difficulties upon arrival and gives students a chance to get to know other participants in the program.


Housing is included in the API program fee. Depending on the host city, students may choose from various housing options, including homestays, apartments or student dormitories. Students can request single rooms on their housing form for an additional fee, although some sites may have guaranteed single rooms as part of the program fee.

Students have the option to live in a university residence hall or with a host family. The host family option allows students to fully participate in the daily life of a French family, to actively practice the French language and to live “à la française.” Breakfast and dinner are provided Monday through Sunday by the host family, and lunch will be provided on Sundays as well. Housing for the period between the fall and spring terms for students living with a host family is included in the program price.

API students who choose to live in campus accommodations are housed in mixed residences and floors, on and off the main campus, with direct access via the tram. Each room has its own sink, with common toilets and showers on each floor. API provides students in the university housing with a meal stipend (generally good for 5-8 meals per week) to be used at the university cafeteria. Private rooms are available on a limited basis for an additional fee. Housing for the period between the fall and spring terms for students living in a dorm is included in the program price.

A $275 security deposit is due by the final payment deadline for all programs. A fee of $95 will be retained from all security deposits to cover standard cleaning fees and general maintenance fees, including minor repairs and standard touch-up painting. The remaining $180 is refundable provided that: 1) no additional fees are assessed on-site for incidentals, damages or excessive utility usage; and 2) the API program fee has been paid in full. Housing for all year students during the period between the fall and spring semesters is not included in the API program fee. Most students take advantage of this time to return home to the U.S. or to travel around their host country. In most cases, API can arrange between-term housing for students in their host city for an additional fee. Refer to the city information sections for more specific housing information by location.


All students will be provided with a monthly transportation pass.


All programs include a fixed number of credits per term as part of the standard fee. The number of credits that a student can earn each session is detailed on each program page, and varies from 10-18 credit per quarter/semester session and 3-9 credits per summer session.

Where available, students wishing to complete additional credits are assessed an additional fee after registration has been completed (either prior to or after arrival on-site).


Language tutoring is available free of charge for all API students (approximately one hour per week for each student). Arrangements can be made with the API resident director. Should additional assistance be required, API directors can help students to arrange additional tutoring at their own expense.


Given that study abroad can lead to improved conversational abilities without a corresponding improvement in written competencies, API provides academic support throughout the student’s sojourn abroad through the following resources:

  • A series of “action cards” and experiential learning activities, designed to give students ideas on how to engage with and integrate into the host language and culture.
  • Individual tutoring for students requesting help with language classes at any point in their program.
  • A post-program diagnostic language test to gauge students’ improvement at the close of their program.

Medical and life insurance is provided for all students during the program term. This insurance coverage includes medical evacuation and repatriation, as well as 24-hour support services for medical issues.


During the program, students have the opportunity to broaden their classroom education through several organized excursions, which are included in the price of the program. Overnight lodging, breakfast, entrance fees and transportation to and from the excursion locations are included. To find out which excursions are included in the program and review their descriptions, visit the specific program page. Although excursions are subject to change depending on availability, weather and other factors, students are provided with an itinerary for their program excursions prior to departure.


Students are offered monthly API-sponsored social and cultural activities, including outings to movies, concerts, theater performances, museums, cultural tours and more. All entrance fees are covered by API. Students also enjoy welcome and farewell group meals.


Each session, API makes several volunteer opportunities available to students. Volunteer opportunities are available at varying levels of involvement. Students can choose to participate in the API Gives Back Projects, one-day group service events with other API staff and students serving local communities. Students who are interested in making a greater commitment to serve have additional options available. All activities are specific to each location and are designed to allow students to give thanks and to give back to the communities that welcome them.

Re-Entry Services


Upon their return, API students are encouraged to use the API Toolbox to discover methods to more effectively integrate the skills and knowledge they have learned abroad into their professional and personal futures.


API places great value on post-program evaluation from students and their U.S. university faculty and administrators. At the end of each session, students have the opportunity to evaluate their program through online evaluation forms. These electronic evaluations are submitted directly to the API Texas office and ensure that students receive the best service possible.


Upon completion of the academic session, an official transcript with a letter of translation (if necessary) is sent to each student’s home institution. API encourages students to discuss their academic choices with home school advisors to determine how credits reflected on the transcript might be transferred toward their degree plan.


Returning students have the opportunity to continue to be engaged with API through a variety of alumni programming opportunities.  Whether you are connected through the API Alumni Network, keeping up to date with current job postings and items of interest in the API Alumni Facebook and LinkedIn groups, or participating in API’s Global Leadership Academy, API continues to support participants post-experience.

API’s Global Leadership Academy offers student leaders the opportunity to build core competencies of global leadership in a dynamic and creative atmosphere.  The program helps participants develop skills to share their experience in their community, on campus and in job interviews.  Students host collaborative events to share their international story and learn to integrate their international experience into their chosen career path. The program empowers participants to transform the world, as the world transformed them.